Procurement Analyst

KINSHASA
Posted 12 seconds ago

UNDP

Procurement Analyst

Kinshasa, Democratic Republic of the Congo

Posting Date

08/09/2024, 01:29 PM

Apply Before

08/24/2024, 05:59 AM

Job Schedule

Full time

Agency

UNDP

Grade

IPSA-9

Vacancy Type

International Personnel Service Agreement

Practice Area

Inclusive Growth

Bureau

Regional Bureau for Africa

Contract Duration

1 Year

Education & Work Experience

Master’s Degree – 2 year(s) experience OR Bachelor’s Degree – 4 year(s) experience

Required Languages

Français

Desired Languages

Anglais

Vacancy Timeline

2 WeeksCopy Link

Job Description

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

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In DRC, UNDP aims at supporting the government in its efforts to eradicate extreme poverty in all its forms and to reduce inequalities and the vulnerability of the population. To this end, an integrated approach to three main priorities has been adopted: i) promotion of governance: which aims to improve the legal and institutional environment necessary to strengthen the inclusion of target populations in decision-making and promote their well-being; ii) economic transformation: which aims to support the achievement of a structural transformation towards a sustainable and inclusive green economy using a human development approach; and iii) stabilization and resilience: which targets support to fragile and conflict-affected regions through a comprehensive and integrated package of support.

The Procurement Analyst will work under the strategic guidance and direct supervision of the Procurement Specialist. The Prucrement Analyst is a team member of the CO Procurement Unit responsible for effective delivery of procurement services to obtain best value for money in large offices. S/he analyzes and interprets financial results and regulations, and provides solutions to a wide spectrum of complex issues related to procurement. The procurement analyst promotes a collaborative and client-focused, quality and results-oriented approach in the Unit.

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The Procurement Analyst works in close collaboration with Operations, Programme and project teams in the Country Office, Region, and UNDP HQ as well as with vendors and Government officials, to successfully deliver procurement services, provide solutions to complex procurement issues, and provide advisory support.

Being a part of the Procurement Cluster of the Country Office, the Procurement Analyst will support the effective implementation of procurement and operational strategies for the effective delivery of all projects.

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Duties and Responsibilities

The Procurement Analyst will be responsible for the performance of the following duties and responsibilities:

1.) Elaborate and manage implementation of innovative and sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.

Ensure full compliance of procurement activities with UN/UNDP rules, regulations, policies, and strategic priorities through effective internal controls and properly used client –oriented procurement management system.
Elaborate/establish internal procurement Standard Operating Procedures (SOPs), map CO procurement business processes, and manage workflows in Procurement Unit.
Discuss procurement strategies and plans with projects and other stakeholders and donors to ensure mutual alignment.
Conceptualizes, elaborates and implements strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality contract management, contract administration, contract appraisal, cost reduction strategies, customer relationship management, e-procurement, and performance measurement.

2.) Manage and guide procurement processes for CO, projects, and other UN Agencies.

Ensure timely and duly preparation of procurement plans for the office and projects, and monitor their implementation.
Manage implementation of proper monitoring systems, mechanisms and controls for procurement processes that cover RFQ, ITB or RFP, receipt of quotations, bids or proposals, and negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
Review and certify submission of documents to internal procurement review committees (CAP, RACP and ACP).
Ensure management of procurement contracts and perform delegated responsibilities in e-procurement for Purchase Orders approval. Implement the internal control system that ensures purchase orders are duly prepared, dispatched, and corrected on a timely basis when there are errors or other problems.
Implement harmonized procurement services and analyze new opportunities for joint procurement for UN agencies in line with the UN reform.

3.) Introduce and implement strategic sourcing strategy and e-procurement tools to find best values in marketplace and align purchasing strategy to project and CO goals.

Develop and manage rosters of suppliers.
Elaborate supplier selection and evaluation criteria, and quality and performance measurement mechanisms.
Develop Long-Term Agreements/Frameworks Agreements for more efficient category management.

4.) Facilitates procurement knowledge building and knowledge sharing in CO, Region, UNDP and UN.

Organize procurement training for the operations and project staff.
Organize procurement training for vendors on e-procurement modules.
Synthesize lessons learned and best practices in procurement.
Make sound contributions to knowledge networks and communities of practice.
Participate in Operations Management Team (OMT) to share information on cross-cutting areas and collaboration opportunities to achieve greater economies of scale.

Institutional Arrangement

The Procurement Analyst will work under the direct supervisin of the Procurement Specialist head of Unit, with secondary reporting to the Procurement Specialist Cluster team leader.

Competencies

Core
Achieve Results:	LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:	LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:	LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:	LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:	LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:	LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:	LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross Functional & Technical Competences
Thematic Area	Name	Definition
Business Direction and Strategy	System Thinking	Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
Business Management	Operations Management	Ability to effectively plan, organize, and oversee the organizations’ business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms.
Administration and Operations	Events management (including retreats, trainings and meetings)	Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Procurement	Procurement management	The ability to acquire goods, services or works from an outside external source
Procurement	Contract management	Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Procurement	Supplier / relationship management	Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations

Required Skills and Experience

Education:

Advanced university degree (master’s degree or equivalent) in Business Administration, Public Administration, Economics, Finance, or related field is required or
A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree

CIPS level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

Experience:

Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience at the national or international level in public sector procurement management.

Required skills :

Proficiency in IT software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages, experience in handling web-based management systems is required.

Desired skills in addition to the competencies covered in the Competencies section:

Hands-on experience in initiating and managing procurement processes in Quantum is an asset.
Practical experience in undertaking complex procurement processes (RFQ/RFP/ITB) is desirable.
Practical experience in setting and managing LTAs and rosters is desirable.
Experience in advising project personnel on various UNDP project procurement matters is a distinct advantage.
Experience with the implementation of sustainable finance, private sector and multi-stakeholder partnerships related initiatives and working in global virtual teams is an asset.

The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Disclaimer

Please attach your highest degree; your certifications and the last three PMDs (if applicable); any legal documents (residence permit and work permit) In connection with work in the country if you are not citizen

Female applicants are strongly encouraged.

Important information for the applicants

All positions in the NPSA categories are subject to local recruitment.

Information for candidates regarding the UNDP “Roster”

Note: UNDP reserves the right to select one or more candidates from this vacancy notice. We may also retain applications and consider candidates applying for this position for other similar positions within UNDP, The NVQ is a European Union institution with a strong emphasis on the role of the European Commission in the field of education and training.

Diversity of the workforce

UNDP is committed to ensuring diversity among its staff and encourages all qualified candidates, regardless of gender, nationality, disability, their sexual orientation, culture, religion and ethnic origin. All applications will be treated with the strictest confidentiality. We strongly encourage female applicants.

Scam warning

The UN does not charge any application, processing, training, interview, test or other fees as part of the application or recruitment process. If you receive a request for payment of a fee, please ignore it. In addition, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to be particularly careful when submitting personal information on the web.

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Procurement Analyst

Procurement Analyst

Job Description

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